Keeping tabs on online projects can be a burdensome task – especially when working within a team. Generally speaking, teams working together to complete online-based tasks and projects often struggle to keep up with the constant updates and requests from managerial members of the team, as well as their colleagues in general. Progress and updates within particular tasks can become extremely difficult to share.
Fortunately, Trello has the a solution to such organizational problems. By using synchronised, Google Chrome browser-based to-do lists and task boards, Trello can transform a team of dysfunctional workers into a well oiled machine.
Trello allows you to create an online team of workers, all of whom can access and modify your Trello task board. Separate to-do lists can be set up, each one with “cards” which act as individual tasks or requests that need to be fulfilled. Trello’s extensive organizational options allow you to comment, discuss, upload files and even set up votes on each individual task to improve synergy and decrease miscommunication.
How to use Trello
To add Trello to your Google Chrome browser, head over to their Google Chrome download page and download the extension. Once you have successfully completed the download, the Trello button will appear on your Google Chrome New Tab”page which can also be accessed by opening a new tab.
After you click the Trello button, you will be presented with the sign up page. Hit the button labelled “Sign Up – It’s Free!” to continue.
Trello will then present you with the option to sign up using your Google account, or via a separate, standalone email address. Signing up with your Google account is recommended, as many of your details, such as your name, email address and password, will be automatically imported. Plus there is no need to confirm your registration by clicking a link in an automated email.
Ensure that you are signed in to your Google account, and click the button labeled “Google Account” to proceed.
After opting to sign up with your Google Account, a window will pop up asking for your permission to allow Trello to access your Google data. Click “Allow” to complete the sign-up process.
Once you have completed the sign-up process, you will immediately be able to set up your first project board. Separate boards can be created for different projects, allowing you to keep tabs on numerous tasks and teams at once, without mixing them up.
To set up your first board, hit “New Board”. You may then name your board and click “Create” when you are ready.
Now that you have created your first board, Trello will display three pre-set task lists, entitled “To Do”, “Doing and “Done”. Naturally, the titles can be changed by clicking on the title itself. To add your first card to a list, click one of the task lists, which will display a white box. You may then enter the title of your new card, after which you can hit “Add/”.
Trello will then display further card options, allowing you to change the title, add labels, write comments, upload images or videos and so on. These details can be seen, updated and modified by both you and your work force whenever they click on the card.
Once you have created all of your cards – and added any relevant information to them, you can begin adding the members of your workforce to the Trello task board. On the right side-bar you will be able to click “Add Members”. This will display an area for you to search for your colleagues, who – like you, will need to make their own Trello accounts before they appear in the search results.
Once you have added your various team members, you can all get started on organizing tasks and allocating different members to work on specific items. All members will be able to view, change and update the task board in real-time, allowing for instant communication, delegation and task handling.
Trello allows you to add an unlimited number of members to your workforce, as well as giving you the option to keep it totally personal.
The good and the bad
Trello allows you to build customizable task lists with colleagues in real-time. We have listed some of the pros and cons that come with using Trello to organize your work load.
- Trello allows you to organize and interact with your work force in real-time
- Google Account compatibility makes signing up quick and easy
- Extensive options such as file uploading, commenting and voting all add to the organizational prowess of Trello.
- All team members can view, modify and hold discussions with each other on the same tasks via separate devices running Chrome
- Although colleagues can discuss tasks on individual cards, Trello would have benefitted from an instant messaging system for team members on the side bar
- Background customization would have been a welcome feature, as Trello’s default design is slightly bland
To conclude, Trello’s task board system does a great job of separating separate projects, as well as separating tasks within a project itself. Extensively detailed options for tasks, including file uploading, checklists, commenting and voting make Trello the perfect way to interact with colleagues who are all working on the same project.
Unlike before, Trello allows all members of the team to check their allocated tasks, update their progress and communicate with their colleagues both visually and via the incorporated commenting system. You would be hard pressed to find a work force who could not benefit from Trello’s vast organizational features.