Manage-Company-or-Personal-Cloud-Storage-with-Copy

There are literally tons of file sharing applications and services available on the market. Many are so similar it’s hard to decide what to go with. With free plans widely available, you may find yourself using multiple ones before decisions are set in stone. If you’re a company wanting to manage important files while still letting users use and access them, Copy should be your first stop. With options for simple home use of sharing files with friends and family, businesses can also participate with large, company-wide sharing access. Setup is simple and users and groups couldn’t be filled out quicker.

How to manage cloud storage with Copy

Begin by signing up for a new account here

Create-a-new-Copy-account

Before we even get started, the opportunity to add more space for free literally presents itself. Tweet about Copy and get an extra two GB of space. With the default free plan of five GB, upping it to seven at this point in the game is a great attention grabber.

Get-2GB-free-with-Copy

Before we get started with anything, let’s download and install the application to make sharing easier. Go here to install the program.

It’s available for Windows, Mac OS, and Linux.

Install-the-Copy-app

After install and upon launch, enter the email and password used when creating the account.

Login-to-Copy

The next screen during setup determines where the Copy folder should reside. Either accept the default in the home directory or choose “Select a Different Folder” to specify manually.

Select-a-folder-to-use-for-Copy

If a previous install or account has been made with the same details used to login, a choice is given to “Choose Files to Sync….”

Choose-what-files-to-sync-with-Copy

If this is the case, select this button and notice we can now select which files to sync. Since our is brand new, we’ve got nothing but the user guide.

Select-particular-files-to-sync-with-Copy

Choose “Continue” and the specified location of Copy will come to focus. The local folder will reflect changes made on the website and vice versa. Notice the “Test.txt” was copied to the local folder in the bottom image and the same file was then shown in the browser, under the associated account.

Sync-files-with-the-Copy-application-and-the-browser

Right-click the Copy tray icon to bring up the options window. Here, we can open the home folder, visit Copy.com, view recent changes and manage preferences and sharing.

Open-Copy-Preferences

The preferences main page allow us to manage basic settings like starting Copy upon system launch and logging out of our account. The “Sharing” tab hosts settings for sharing incoming and outgoing folders and files.

View-the-sharing-options-in-Copy

To share a folder with someone, choose “Share a Folder…” to select one.

Share-a-folder-in-Copy

Enter an email address in the new window prompt under the “Invitees:” text area as well as a message beneath it.

Invite-someone-to-view-a-shared-folder-in-Copy

Choose “OK” to receive an email confirming approval of this send.

Approve-the-shared-file-link

A link will now be sent to the invitee, where they can view and download the files in the shared folder.

Right-click and “Un-share” to revoke access.

Un-share-a-folder-in-Copy

In the same “Sharing” tab, at the bottom, are settings for incoming files. Here you can change the location of the incoming files destination folder as well as decide to always allow incoming files without prompts.

Manage-incoming-file-settings-in-Copy

The next tab, called “Network,” gives settings for limiting upload and download traffic speeds. Check the box next to either and set an amount in terms of kilobytes.

Change-network-bandwidth-settings-in-Copy

Using Copy online

Using the Copy software is very handy indeed but accessing the website is a necessity when upgrading or changing other account settings. For example, we can set up company folders and add additional storage space.

The files shared with the Copy install are located on the main browse page of Copy.com.

View-synced-files-in-Copy-online

Choose the “Actions” button to manage files from within the browser.

Manage-files-and-folders-for-Copy-online

The “Price” tab on the top menu gives more options for upgraded plans that offer greater file storage. While the free plan offers a whopping five GB, the Pro 500 boasts nearly half a TB of storage.

Upgrade-Copy-plan-storage

Choose to upgrade your account and billing changes will be required to continue.

Modify-billing-settings-in-Copy

If paying isn’t your thing, fill out a referral form and invite friends to join to rack up more available space on your account.

The company portion of Copy is available through account settings and choosing “Set up a Company….”

Set-up-a-company-in-Copy

Choose a company name as well as users and groups. Options to give certain users admin rights are available upon user creation.

Manage-company-users-and-groups-in-Copy

Save the company settings and it’s not available from both the software and the browser.

View-company-shared-folders-in-Copy

Pros:

  • Setup is easy and quick
  • Companies can utilize Copy

Cons:

  • Some settings need to be accessed via the browser
  • If used for a company, the free option isn’t nearly enough space

Should I use Copy?

The main feature that makes copy stand out among other cloud storage services is the company feature. The ability to centrally manage company files while still allowing individuals to access and manage their own files surely sets this apart. So whether you’re looking for a business or home solution, Copy should for sure be given a try.

Visit Copy.