Evernote will give you your life back again. If you let it.
But most people don’t use it to its full potential. Because they don’t know how. There’s no doubt that Evernote is a very powerful note taking and productivity tool. I use it to keep every area of my life organized.
Our favorite Evernote productivity tips
1. Advanced searches
Searching is the heart of Evernote. It’s very powerful and if you have lots of notes, then it’s important to know how to find what you need quickly.
Here are some useful search terms:
- created:day–1 – Find all notes created in the last day. Change the number to change the days. Or change ‘day’ to ‘month’, ‘year’ etc…
- resource:image/gif – Matches notes with at least one image/gif resource.
- source:mobile* – Matches notes that were created on a mobile client.
- intitle:Paris – Searches for the term Paris within the title of notes.
- notebook:Travel – Searches only within the Travel notebook.
You can also combine search terms. so searching for created:day–1 source:mobile* will search for notes created in the last day from a mobile device.
Here is a full list of Evernote search terms.
2. Saved searches
With Evernote’s amazing search capability, being able to save frequent searches makes it even more powerful.
To create a saved search, type your search term into the search bar and press “Enter.” Then go to the “Edit” menu, click “Find” and “Save Search.”
Give your saved search a descriptive name and you can easily choose it from the search list in the future.
3. Use the Web Clipper
Use the web clipper in your favorite browser. This is the best way to use Evernote for research, to save articles to read later, for design inspiration, or anything you can think of.
The Web Clipper is available for all major browsers. You can get it here.
4. Email notes
When you create an Evernote account you’re given an Evernote email address. It looks something like firstname.lastname@example.org. You can create notes by emailing this address.
Add the email address to your contacts and use Evernote as the name.
The subject will be the title of your post, and it will go to your default notebook. To direct it to a specific notebook, use the @ symbol. To add tags, use the # symbol.
So a subject line that says:
Itinerary @Travel #Paris14 will create a new note called Itinerary in your Travel notebook tagged with Paris14.
Premium Evernote users are allowed to customize their Evernote email address (e.g., change email@example.com to firstname.lastname@example.org).
5. Use checklists
A checklist is a great way to add an action or task to a note. And combined with the new Reminders feature using Evernote as your to-do list manager is even easier.
If you can’t remember which notes need to be ticked off you can search all notes with unchecked checkboxes. Just do a search of todo:false. And if you need to search for completed tasks search for todo:true.
6. Tag Intelligently
Be judicious with your tagging. Don’t use generic adjectives such as interesting, cool or awesome.
Use specific tags. For example, if you’re planning a trip to Paris in 2014 save all of your tickets, boarding passes, itinerary, and research to a Travel notebook. Then tag all of your notes for this trip as “Paris14.” That way you can see everything to do with the trip under the one tag.
Do a search on tag:Paris14 to see every note with that tag.
7. Keep a wishlist
Create a notebook called Wishlist. Then use the Web Clipper to save products and things you want to your Evernote Wishlist. It beats keeping separate wishlists on Amazon and other places scattered all over the internet.
8. Save Kindle notes
Amazon wants to keep your Kindle highlights in your Kindle. You can’t just copy and paste text from your eBook to another document. Fortunately, with the Evernote web clipper, it’s easy to save your Kindle highlights to Evernote.
Your Kindle highlights will be saved to the cloud (as long as your Kindle has internet access).
Go to kindle.amazon.com and sign in.
Click on the “Your Highlights” link in the top navigation bar.
Your highlights will be sorted by Book and by Date. Simply select the text you want to save and use the web clipper to send your selection to Evernote.
9. Use keyboard shortcuts
Using Keyboard shortcuts for any application, especially ones that you use frequently, can help you improve productivity by saving time in navigating and using various features. The guys at Evernote realize this and have integrated a number of keyboard shortcuts for different sections of the software.
You can use different shortcuts while you are using the app, navigating note list, editing notes or while you use the side panel. A complete list of keyboard shortcuts for Evernote can be found here.
How are you using Evernote?
These are the tips and tricks I use with Evernote. They help me every day. I’m organized and in control of my life. I love the search function. And now with Reminders finally coming to Evernote, I can use it as a fully featured to-do list app by using checkboxes and saved searches.
How do you use Evernote? Do you have any additional tips? Let us know in the comments below!