A cloud within a cloud is the essence of Backupify, a slick backup system that protects your Gmail account from the inevitable sabotage we all encounter – human error. While Google keeps your Gmail data safe in the cloud, it can’t protect your data if it’s deleted, whether it is malicious or accidental. Backupify is awesome for one very significant thing – it doesn’t recognize deletions.
While Backupify has been quite popular with businesses for all kinds of data, personal users are beginning to see the benefits of this service for Gmail too. For anyone who wants to be triple sure they never lose an email in Gmail no matter what happens, Backupify is a solid cloud-in-a-cloud solution.
Our guide will outline how to back up your Gmail account to the cloud with Backupify.
Getting Started with Backupify
When visiting Backupify’s site, it’s best to go directly to the sign-up page for personal apps, and click the “Sign up” button for “MyCloud Personal.” Backupify offers two paid versions too.
Note: There are is a 1 GB storage limit for MyCloud Personal, which is more than enough for a personal account.
Adding Your Google Account
After signing up, which by the way does not require a credit card number, an especially nice touch, Backupify brings you to the page for selecting a service.
Select “Google” under “Personal Services” and click “Add Service.” You can select up to three services. Signing up for “Google” not only gives you access to Gmail backups, it can also backup Drive data, contacts, and data in your Google calendar.
Backupify will guide you through getting your Gmail account successfully linked up with their service. First, you also need to authorize Backupify to access your Gmail account.
When signing up for a MyCloud Personal account in Backupify, it will only backup up 30 days of Gmail data. To make Backupify archive all of your Gmail data, you’ll need to sign up for a pay plan. Their lowest price plans start at $4.99/month. If your email and other Google data are critical for your business, it’s a reasonable price to pay.
However, like we mentioned before, for a personal user, the Free option looks pretty attractive.
After clicking “Authorize Backupify on Google,” Google will also ask to let Backupify access your Google account. Click “Grant access.”
Backup Gmail Account
After granting Backupify access to your Google account, you will be brought to the main user interface. Techies will appreciate the simplicity of the GUI, as will novices. This is where you will manage all aspects of your account.
To start your very first Gmail backup, click the “Mail” button, and it will quickly backup the contents of your Gmail account. Within moments, your Gmail account items will begin to appear below.
You can scroll down the page to view all mail it has backed up, and it will load the contents as you continue to scroll.
Backupify also provides a search field to make it easy to find emails, located at the top-right corner of the account page.
To restore an item, click an email to open it, and in the top-right corner of the email, there will be a “Restore” button. Click this button to initiate a restore.
As it restores the email, the date and time it occurred will be noted.
Backupify will also let you download the hard copy of the email, which you can do by clicking “Download” next to the “Restore” button.
Additionally, since this is the free version, Backupify only does a backup your Gmail account once a week. For heavy users, once a week may not be enough, but for the average person, a weekly basis should be sufficient.
Also, the dates of the “Next Backup” and the “Last Backup” can be seen at the top of the account page.
You can also see when the last backup was conducted by clicking the “History” button at the top of the page.
Using Backupify for Facebook and Twitter
If you want to take it up one notch, backing up your Facebook and Twitter accounts is another way to never lose data from these social profiles. To backup a Facebook or Twitter account in Backupify, you will need to go back to the page for selecting a service here.
Click “Add Service” next to Facebook or Twitter, and follow the steps to authorize Backupify to connect to your account. In Twitter, Backupify with backup archived tweets, direct messages, and mentions of your username. Facebook backup includes the contents of your News Feed, Wall Posts, Photo Albums, Messages and your Friend’s List.
For the average user looking for a simple backup solution, you can’t get any better than Backupify. It’s the ultimate fail-safe in case anything is ever deleted from your Gmail account that you still need. It remembers to backup each week so you don’t have to, it’s easy to set-up, and the best part – it’s free.
If you’re also a Windows 8 user, here’s how you can backup your data in your Windows 8 apps.