There is always a better way to do most things in life, and that’s certainly the case with how you handle large e-mail attachments. You can do what most people do and dump them into your cloud storage manually, or you can do something that’s a bit more efficient – use the instant email > cloud data transfer web extension, Kloudless.
A new-this-year web extension and app created by students at UC Berkeley, Kloudless will please anyone who receives large attachments on a regular basis. It lets you move attachments to the cloud in a couple of clicks, making the task of archiving data in the cloud a seamless process.
Our guide will outline how to use the handy email-data-moving service, Kloudless.
Get the extension
In order to use Kloudless, you will need to install the web extension. They have one for both Firefox and Chrome and for this review we’ll be using the Chrome version. You can get the extension directly from the Chrome Web Store, and on the Kloudless page, click the blue “Free” button to add the extension to your browser.
When adding the extension, a pop-up window will appear asking you if it can access a list of websites necessary for it to do its job.
Note that “mail.google.com” is listed. Kloudless can only be used with Gmail accounts. It may however create an app for Outlook in the near future.
After clicking “Add,” your Gmail account will be opened automatically in a new tab so you can setup Kloudless. Once your Gmail account loads, another pop-up window will appear, guiding you through the setup process.
When setting up Kloudless via this pop-up, it will ask for certain permissions when it comes to managing your email and it will also ask which cloud storage you would like your Gmail account to be connected to.
When choosing the cloud network you want Kloudless to connect to, it will let you automate it so that Kloudless instantly moves large attachments without you having to do a thing.
Click “Automation” and click “Add new rule” to adjust these settings.
When adding a new rule, you can specify several things – whether you’d like Kloudless to insert a link file in the email, which e-mail attachments from which people you would like to always move instantly and which folders in your cloud storage you would like attachments stored.
This is quite helpful, for example, if you know you’ll be receiving a large amount of photos from one particular person on an ongoing basis.
After you’re finished setting up the automation settings, you can close the dialog box and begin to use Kloudless.
Using Kloudless in Gmail
After setting up Kloudless, you will now see a “kloudless Beta” menu link at the top of your Gmail account page. When you click it the first time, it will give you a quick tour of the service if you would like, otherwise click “Skip” (watching this tour is highly recommended).
The “kloudless beta” menu link will also always include a link to “Settings.”
To move an attachment to your cloud storage with Kloudless, first open an email in Gmail. Now that you’ve installed Kloudless, all emails in Gmail with attachments will have a “Move multiple attachments” link in the email, as well as an individual “Move” button next to each image.
When you click the “Move” button by an image, a dialog box will load asking you where in your cloud storage you would like the photos stored, as well as the option to change the file names before they’re moved so you can find them easier.
When you’re ready, click “Move.”
As Kloudless moves your photos to your cloud storage, a “processing” icon will appear in the body of the email while they’re being moved.
When it disappears, you’ll know your photos have been transferred to your cloud storage successfully.
Many people will find Kloudless to be an indispensable service. It transfers email-data quickly and easily to the cloud, completely removing any worries of your inbox ever becoming overloaded again. Taking the time as well to set up several rules in the automation area is also one of the best ways to take advantage of the full breadth of Kloudless’ abilities.
For more information on storing email-data in the cloud, check out our post – Attachments.me For the Cloud Lets You Save and Share From Gmail