A Google account user will know that Google Docs, Sheets, and Slides can be used offline. However, many Gmail users are still unaware that the search engine giant has also started offering Gmail offline access. Introduced in May 2018, it is one of Google’s most important steps to ensure ease of use for all users.

With this new feature, you can search, read, delete, label, and respond to an email message without having an internet connection. This feature is handy when you are traveling or don’t have a steady internet connection. The Gmail messages that you schedule for sending will be sent once your phone gets the internet connection. These messages are first sent to a Gmail outbox folder. Once you are back online, they will be sent to the recipient.

The Gmail Offline Mode: Say Yes To Emails Without An Internet Connection!

It is important to note that the new Gmail offline feature is only available on the Google Chrome browser, so better use the former instead of going for browsers like Mozilla Firefox or Opera. Also, make sure you have an internet connection while setting up the offline feature. That being said, let’s hop on to understand how to use Gmail offline.

How To Use Gmail Offline

1. Click on Settings.
2. Enable the Gmail offline mode.
3. Tweak the Sync settings.
4. Tweak the Security settings.
5. Click on Save Changes.

How To Use Gmail Offline On Google Chrome

Keep in mind that when you enable the Gmail offline feature in the Chrome app or browser, you will be required to set aside some space to download and store your emails in a folder on a hard drive. Depending on the computer, you may or may not want to do that, so make sure you have enough space before you begin the process. 

When Gmail downloads and stores your emails, they will still be stored online, too, so you will have a safe backup of files if something goes awry. As a step further, you can use the read receipt feature in Gmail to know whether your recipients have opened and read your email

1. Click on Settings

To begin with, click on the gear icon of Settings in the Gmail inbox top right corner. Then, select All settings from the sidebar that appears.

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Click on Gmail Settings

2. Select the Offline tab and enable offline mail

Now, choose the Offline Gmail tab in the menu bar and click on check the Enable box.

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Select the offline tab and enable Gmail offline settings

3. Tweak the Sync settings section

Next, navigate to the Sync settings section and choose the time span for which you want to download emails offline. You can also decide whether or not to download attachments.

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Tweak sync settings for offline data

4. Tweak the Security settings

Navigate to the Security settings and choose whether you want to erase offline emails after signing out of Gmail. 

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Change Security settings

To disable the Gmail offline capabilities, uncheck the ‘Enable offline mail’ feature in the Offline section.

How To Use Gmail Offline On Mobile

To enable the Gmail offline mode on mobile, you have to follow the same steps that we did on PC.

1. Open the Gmail menu

First and foremost, click on the horizontal lines in the top left corner.

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Open the menu bar

2. Select Settings

Click on Settings in the menu bar.

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Tap on Settings

3. Select the Gmail account

Select the Gmail account in which you wish to enable the offline settings.

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Select Gmail account

4. Check the Sync email box

Under the Data Usage section, click on the Sync Gmail box. Then, choose how many days’ worth of emails you want to sync. Make sure you have enough space to save the number of emails on your phone.

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Check the Sync email box

By following these steps, you can start using Gmail offline on your Android or iOS smartphone.

Pros of Gmail Offline App:

  • Allows you to catch up on emails when not connected to the Internet
  • Can archive, move, and label emails
  • Can write emails to save for later when you are connected again

Cons of Gmail Offline App:

  • Sync processes can take some time depending on how many emails you have to store
  • Sometimes Gmail offline does not save a draft you composed to send later; you never know when this might happen
  • If an error occurs during the sync process, you may have to wait a few hours for it to correct itself

Conclusion

Ever since Google has enabled Gmail offline for its users, people have found it considerably easy to stay connected with their friends, family, and colleagues without having to connect to the internet via emails. The process of setting up the offline feature is also a cakewalk, so you won’t face many hurdles in setting up the feature.

Gmail offline is easy to use from the start and the simplistic interface makes it very comfortable to use. If you are looking for a way to manage emails without downloading a program like Thunderbird or using Outlook, the Gmail offline app is the way to go.

(Article Updated on 14 April 2021)