google taks porter logo

Using cloud services can sometimes leave you feeling trapped because there isn’t always an easy way to remove your information. Google realized this and created some ways to export your data.

We have already written about the “Data Liberation Front“, which lets you export all your data from various Google Services and also about “Google Takeout”  which is a product created by the Data Liberation Front to export data from multiple Google services in one go.

Below is a walkthrough for using Google Task Porter which lets you export your Google Tasks information.

What information you can export

There is not a lot of information stored in Google Tasks. There is the Task, a due date, lists you may have created and any notes. Even though this isn’t a lot of info, it is usually important information. You can export task information from both Google Accounts and Google Apps accounts.

Using Google Task Porter, you can remove/export all of this information. If you are exporting it to use in another application, some of the information may not carry over. Here is a list of what information carries over and to what applications. If it is not on the list, try and import the information into your application and see if that works.

This is an example of what you can import to Remember the Milk.

Remember the Milk supports the following information:

  • Due Date
  • Task Name
  • Task grouping by category

Grant permission

First, go to the Google Task Porter page. There is a little bit of information you can read, but all you really need to do is press the Authorize button.

1-gtp authorize button

The next page is a page asking for your permission to access your Google Tasks information. Because you can export and import your data, the page asks for permission to read and write to your Google Tasks account.

2-gtp auth page

Taking a snapshot

By taking a snapshot of your data, you are creating a file which you can import into another application or use as a backup. Press the button labeled Take Snapshot to start.

3-gtp snapshot button

Depending on how much information you have, it may take a minute or three to create the file. When the file is created, you can see all of your snapshots by pressing the View snapshots button on the main page.

4-gtp view snapshot button

If you took a snapshot, you should see at least one file looking something like this.

5-gtp snapshot file

Exporting your data

Let’s use the example of exporting your Google Tasks to your Remember the Milk account. What you will do is, click on the link that says Remember the Milk.

8-gtp rtm link

You will then see a screen asking you for you Remember the Milk task import email. This can be found in your Remember the Milk settings menu under the Info tab. You will also need to name the list of tasks you are about to import. Once you have the small bit of information filled out, press Send Email.

6-gtp rtm import info

When you send the email to Remember the Milk, you will see the new tasks imported into your list.

9-gtp rtm inported

If you have an elaborate system in the application you are importing your Google Tasks into, you may need to do a little organizing after the import.

Importing to Google Tasks

Importing your tasks from a desktop application can be hard with some apps. To import to Google Tasks, click the Import Tasks button.

11-gtp import tasks button

You will see your choices of file types to import. It lists Outlook and iCal as the file types. These are pretty generic file types used my a lot of applications so you should be able to import from the majority of applications you might use.

12-gtp import options

Choose the file you want to import and the file format and click Import Tasks.

That’s all there is to it.

Conclusion

Even though Google offers a lot of super useful free applications, some people do not want to put all of their information in one place. Or perhaps a different application may work better for your needs. This is why applications like the Google Task Porter are useful.

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