Email attachments have been used right from the start of the email days. Now-a-days people share more and more stuff online, rather than sending them through attachments. However it is still a part of many email users daily experience, since it is the easiest way to share a document or picture or anything else you want.
Most of the web-based email services have ignored this feature and haven’t done much to ease the user experience. GMail however, has always kept adding features to its service. Lets look at 5 unique attachment related features in GMail.
1) Drag and Drop Attachments In Your Gmail:
We all are used to dragging and dropping files in our windows explorer. However, it wasn’t possible to drag and drop files directly in your email. You had to browse to the file location and select the attachments individually.If you use GMail those days are over.
GMail has enabled the drag and drop feature in their service. Using this feature you can just drag any file you want to attach – from your computer to your email – and they would get uploaded automatically. Very convenient as it saves time to browse to the file location.
2 things you need, to make the Drag & Drop feature work –
- The attachments must be present on your desktop for them to work.
- You should be using Mozilla Firefox 3.6 or Google Chrome
2) Select And Upload Multiple Attachments At The Same Time:
GMail allows you select and upload and attach multiple files at the same time. This is much more convenient than selecting and uploading one file at a time.
You can just drag the mouse to select a number of files or use the CTRL key to select files one at a time.
3) Never Forget An Attachment Again:
I admit that this has happened to me on more than one occasions. In the email I wrote, I’m sending some attached files, but actually forgot to attach them. Its embarrassing at times and GMail saves you this embarrassment by warning you before you send the email.
Whenever it detects words like “I’ve attached” or “see attachment” in an email, it warns you to attach something, if you have forgotten to attach the file. Just click on Cancel and the email won’t be sent.
4) Easily View GMail Attachments Online:
When you receive an attachment, sometimes you just want to view it and there’s no need to download or save to your desktop.
The Google Docs viewer allows you to view .pdf, .ppt, and .tiff files in your browser. Just click the “View” link at the bottom of the message.
5) Easily Locate Any Attachment via GMail Search:
We get several emails everyday and its easy to lose track of an email. You may want to see an old email which has an important attachment. Gmail makes it easy to search for old attachments using the advanced search operators feature.
If you have to search for attachments from a specific user just type in from:user has:pdf etc. GMail would list all the email which has pdf attachments from a specific user.
A few examples of search operator usage in Gmail:
- To find all messages that contain attachments: has:attachment
- To find all messages from your friend Chandler that contain attachments: from:Chandler has:attachment
- To find all messages that have .pdf attachments: has:attachment pdf
- To find a specific attachment named physicshomework.txt: filename:physicshomework.txt
Working with attachments has never been so easy, thanks to the various features provided by GMail. These and many other similar features make GMail the best email service to use today.
Do you like these features? Do you think of any attachment related feature that is missing from Gmail?