Back when Google introduced Gmail, many users created multiple Gmail accounts for various reasons. However, if you have five or six email accounts, it’s a monotonous task checking all of them every day. Instead, what if you knew how to merge Gmail accounts to create a centralized process for reading and sending emails?

A centralized process means you can have a unified inbox that collects emails from all Gmail accounts and allows you to perform email-related activities in one place. Having this process in place helps users save time that they can utilize for other activities. Knowing how to create new folders in Gmail will help you sort your emails properly in one inbox.

How To Merge Gmail Accounts And Save Precious Time

If you have merged two or more accounts into one Gmail Google account, you also won’t need to go through the hassle of remembering many passwords. Let’s see how we can create a centralized email process using a different account to handle multiple emails.

How To Merge Gmail Accounts

1. Open Gmail and click on account settings.
2. Open forwarding settings.
3. Enter the email address to merge.
4. Click on the confirmation link and confirm the settings.

Note: There were the basic steps of merging Gmail accounts. Let’s look at each step in detail with images. It is also essential to know that you cannot perform this process on the Gmail app; you strictly need a PC for this purpose.

1. How To Merge Two Gmail Accounts

To merge two accounts in Gmail, users need to set up email forwards first. So let’s see how we can do it easily.

Open your second account, i.e., your old account.

Click on the Gear icon in the top right corner and select See all settings.

Open settings of your old Gmail account
Open settings of your old Gmail account

Click on the Forwarding and POP/IMAP tab. Then, click on the Add a forwarding address button.

Open forwarding settings to merge gmail accounts
Open forwarding settings

Enter the email address that will receive your forwarded email, i.e., your main account. Click Next to continue. This could be a new account or one that is already in use.

 Enter the email and click on Next
Enter the email and click on Next

A popup will appear on your screen asking for your confirmation after entering the email address. Click on Proceed to confirm the email.

Click on Proceed to merge gmail accounts
Click on Proceed

You will get a popup on the tab on which you have opened your secondary email, notifying you that a confirmation email has been sent to the email address you want to add as the destination account.

Click on OK in the dialog box.

Press OK to confirm the user account
Press OK to confirm the user account

Open the confirmation email in your primary or new Gmail account. Then, click on the link to confirm the automatic forwarding feature.

Click on the link to merge gmail accounts
Click on the link

Click on the Confirm button in the next window. Then, you will get a final confirmation success email, letting you know the forwarding is now correctly set up.

Click on Confirm to merge gmail accounts
Click on Confirm

The secondary account is now forwarding to the primary inbox. You have successfully merged two gmail accounts.

2. Send Email As Another Account

Assigning a forwarding address is a great option. However, what if an email sent from a Gmail address appears as if it comes from another Gmail account? Let’s take a look at how we can do it to combine Gmail accounts.

First and foremost, open your Gmail account. Click on the Gear icon in the top right corner and choose See all settings.

Open Gmail settings
Open Gmail settings

Select the Accounts & Import tab from the menu bar. In the Send email as section, click on the Add another email address option.

Click on add another email address
Click on add another email address

Enter the email address in the name of which you would like to send the email in the pop window.

 Click Add another email address to merge gmail accounts
Click Add another email address

In the next step, click on the Send verification button.

Click on verification to merge gmail accounts
Click on Send verification

You need to verify the email address by either clicking on the confirmation link or entering the confirmation code.

Here, we have verified the email by clicking on the confirmation link.

Verify the email
Verify the email

Click on the Confirm button in the next window to merge Gmail accounts.

Click on Confirm
Click on Confirm

Now, open the Compose window in your primary Gmail account and check the new From option.

Check the new From option in the Gmail draft
Check the new From option in the Gmail draft

You can send an email from your primary account but in the name of another account by selecting it in the From section.

3. Set A Default Send Email As Address

In the previous method, we saw how to set a ‘Send email as’ address to merge Gmail accounts. Next, let’s see how to make that address our default email address.

Open the Gmail settings of your primary account and click on the Accounts and Import tab.

Then, in the Send email as section, select the make default option for the email address you have just added.

Set a default Send email as address
Set a default Send email as address

Whenever you compose a new email, the Send mail as email address will be your default address in the From section.

Check the default Send mail as email address
Check the default Send mail as email address

4. Organize Emails Sent To Different Addresses

Suppose you receive email messages from multiple inboxes of multiple google accounts in your primary mail inbox. In that case, it’s better to have an organized system that helps you sort all the incoming emails. In addition, your work will be more accessible if you know how to create Gmail filters after you merge Gmail accounts.

Conclusion

Merging email accounts helps users save precious time and eliminates the hassle of switching back and forth between multiple email accounts to reply to different emails. You can also improve your productivity by having a unified inbox to store all emails from different accounts in one place.

The process to merge Gmail accounts might seem moderately lengthy, but once you do all the settings, it will help you over the long term. Unfortunately, you cannot carry out the merging account process on the Google mail app on an iOS, iPad, or Android phone. A PC is mandatory to perform this process. Users can also merge multiple Google calendar accounts and Google contacts, but you need to follow different steps for that purpose.