Your email account, especially if it is your Gmail account, is almost synonymous with your e-identity. It has come a long way, and as per the statistics in 2019, there are 1.5 billion monthly active Gmail users across the globe, and it is one of the most popular websites in the US. Yet, there may be times when you want to know the process of how to delete Gmail account.
There could be many legitimate professional or personal reasons for it. These reasons could include a change of name or workplace, a defunct reference, or it could simply mean a massive number of unrelated emails that land up in your inbox. Similarly, some users want to delete yahoo account and some want to remove outlook account too. Whatever be the reason, here is the best way on how to delete the Gmail account.
Get a fresh start from scratch, either with a new fresh email ID or no ID at all. The choice is yours.
Difference Between Deleting a Gmail and Google account
There is a world of difference between deleting a Gmail account and Google account.
Both processes are different and require a distinct approach. When you delete your Gmail account, you can continue using your other Google services using another email ID (non-Gmail one). Whereas when you delete a Google account, you cannot utilize any of the Google services unless you create another Google ID.
Precautions to Take Before You Delete a Gmail Account
Let’s discuss some precautions to consider before you learn how to delete a Gmail account. This is necessary so that you can continue to use other Google services.
1. Make sure you have a non-Gmail ID/alternate email address ready
Well, this is a preliminary and necessary step that you will understand as we move further on. It would be mandatory for you to have a non-Gmail ID, like on Yahoo or Outlook or any other email services too.
If you already have one, you are good to go. Otherwise, we strongly recommend that you create another account.
2. First, change the email for all the accounts where Gmail is linked
Many of us use Gmail ID to link many other online accounts, whether it is for an e-commerce site or a cab booking service. Moreover, we often use a Gmail-ID to log in to social media or a service like Amazon and Facebook.
Hence, before you delete the Gmail account, make sure you have replaced or removed the Gmail ID from all those places.
3. Download/export all your important Gmail emails
To start with the process of deleting Gmail accounts, we recommend that you take the backup of all emails that are important to you. Google has this fantastic feature that helps you to download your Google data.
To download Gmail data, first head to myaccount.google.com.
On the left-hand side of the window, among various options, select Data & personalization.
Once you are in Data & personalization, scroll down to Download or delete your data.
You see two options here: Download your data and Delete a service (which is discussed in the next section in the article).
Another option is to make a plan for your account, which is not needed currently.
For now, click on Download your data to proceed to download your important emails.
By default, all Google Services will be selected.
Click on Select None and then slide the toggle button beside Gmail as we are primarily considering taking the backup of Gmail.
You can also head to this page directly by using the link of Google Takeout.
Once Gmail is selected, you have two options.
The first one lets you download all your emails. You need to select – Include all your mail.
The second option is to Select labels and download the data that falls under a particular category.
When you choose Select labels, you get a list of all the labels, and you have to select the ones you prefer and then click OK.
Whatever you choose for downloading all the emails or select label-wise, just scroll down and click on Next.
Now you have to set up two preferences; one is the File type and another Archive size.
There are two file types – .zip and.tgz.
We will go for the .zip format as it’s the practical and convenient file downloading option due to its ability to compress a large amount of data to a small size.
Next, select your Archive size, which can vary between 1GB to 10GB.
Last but not least, select the delivery method, whether you want to send a download link via email, Add to Drive, Add to Dropbox, Add to OneDrive or Add to Box.
Finally, click on Create Archive, and that will download all your emails to the place you selected.
Quick Notes: It is important to note that the Gmail content you download will be in MBOX format, and you cannot read the emails as easily as you do with the standard Gmail interface.
9 Steps on How To Delete Gmail Account Permanently
Now, let us address the main issue and check the process and steps of how to delete the Gmail account.
To remove Gmail accounts forever, go to myaccount.google.com. Now select the Data & personalization option from the left side of my accounts page.
Next, scroll down and select Delete a service or account.
Here, we are not concerned about deleting a Google account but only the Gmail service, hence click on Delete a service under Delete a Google service.
Next, it will ask you to enter the Google account password to proceed.
You can see the list of Google services you are currently using. Click on the trash icon beside the Gmail.
To continue using your other Google services, you must have an email address that should not be a Gmail ID at all. Hence, as we had recommended earlier to have ready a non-Gmail ID that you will use while signing in to other Google services like Google Docs, YouTube, etc.
Now enter an email ID that will be used to send a verification in order to delete your Gmail account. You cannot delete the Gmail account unless you provide a valid non-Gmail ID. Now, enter an email ID and click on SEND VERIFICATION MAIL.
You will see a message box that asks you to verify your email ID by performing the mentioned steps.
Log-in to the account that you provided as a verification email and open the message that has a subject as Gmail Deletion Confirmation.
Next, click on the link in blue to proceed.
When you click on the link, finally you will be asked to read the information carefully to avoid any misunderstanding or mistake.
Once you have read everything, tick the box saying Yes, I want to delete firstname.lastname@example.org permanently from my Google Account.
In the last and final step, click on DELETE GMAIL and you get a warning message.
Click on Done.
Congratulations, your Gmail account has been removed and will be permanently deleted.
What Happens After You Delete Gmail Account
What happens when someone sends an email to your deleted Gmail ID? Once you have finished the process and deleted your Gmail account successfully, if anyone sends an email to the older Gmail ID, he/she will receive an error message. Hence better you provide your alternative email ID to all your friends, family and colleagues whom you want to stay in touch with.
We hope that we have been able to assist the users in looking for how to delete Gmail account. Whatever must have been the reason, make sure you follow all the precautions and take a back up. Deleting a Gmail account means that your Gmail address cannot be used by anyone in the future. It also means that your Google account is intact and you can still access Google Play and the other services offered by Google.